Committee Bylaws

 

California Northstate University College of Medicine
Standing Committee Bylaws 

BYLAWS OF COLLEGE OF MEDICINE CURRICULUM COMMITTEE

 

ARTICLE I – GENERAL

Section 1: Name. The name of the Committee shall be College of Medicine Curriculum Committee.

Section 2: Purpose. The purposes of the Committee shall be:

Section 2.1:      To establish the academic standards for students in the College of Medicine.

Section 2.2:      To oversee the curriculum to ensure the mission of the College of Medicine and University is achieved.  

Section 2.3:      To oversee and evaluate course syllabi, course content, identify areas of redundancy and deficiency, and to work with course directors to correct issues where appropriate.

Section 2.4:      To review and evaluate, prior to approving or rejecting requests for changes (additions, deletions, substantive changes in courses or rotations) to the curriculum of the College of Medicine.

Section 2.5:      To review information regarding student outcomes and approve or reject recommendations for curricular improvement from the Assessment and Evaluation Committee.

Section 2.6:      To oversee the academic and learning environment, curriculum design and management, and curriculum evaluation.

Section 3: Restrictions. All policies and activities of the Committee are consistent with applicable federal, state and local requirements, the Bylaws of the Board of Trustees, the Bylaws of California Northstate University, the Bylaws of the College, and the Bylaws of the University Faculty Senate.

 

ARTICLE II – MEMBERSHIP

Section 1: Voting Members. Voting members shall consist of the following:

Section 1.1:      Eight (8) faculty members appointed by the Dean. This number does not include the Chair of the Committee.

Nominations will be considered from: self-nomination, Chairs, Faculty Senate, or Curriculum Committee Chair or members.

At least one member must be from each of the following:

a. Clerkship Director

b. Member of the Clinical Governance Committee

Section 1.2:      Six student members, two each from years 1-3, selected by the student body. Student members representing a single year will have one collective vote. 

Section 1.3:      Assistant or Associate Dean(s) of Curriculum.

Section 2: Ex Officio Members. Ex officio members, without vote, shall consist of the following:

            Section 2.1:      Chair, Department of Basic Sciences

Section 2.2:      Senior Chair, Department of Clinical Sciences

                        Vice Chair, Department of Clinical Sciences

Section 2.3:      Senior Associate Dean of Clinical Medicine

Section 2.4:      University Librarian

Section 2.5:      Manager/Director of Information Technology

Section 2.6:       Registrar

Section 2.7:      Manager/Director of Financial Aid

Section 2.8:      Curriculum Coordinator(s)

Section 3: Term. Members shall serve one (1) year term and renewed annually by the Dean. Terms coincide with the academic year.  Medical Student members may serve a maximum of 3 terms.

Section 4: Resignation. Members may resign at any time by written notification to the

Chair of the Committee and to the Dean of the College of Medicine.

Section 5: Removal of members.

Section 5.1:      Members appointed by the Dean may be removed by the Dean with or without cause.

Section 5.2:      Members selected by the student body may be removed by majority vote of the student body

Section 5.5:      Members missing three or more meetings per term of the Committee due to unexpected/unexcused absence may be removed for cause by two-thirds vote of all the members of the Committee. Request for replacement will be made to the respective appointment authority (e.g., Dean, student body).

Section 6: Vacancies. In the event of death, resignation, or removal of a member from the Committee, a new member shall be appointed by the appropriate appointment authority (e.g., Dean, student body) to serve until the end of the term of the member vacating a position on the Committee.

ARTICLE III – MEETINGS

Section 1: Regular Meetings.

Section 1.1:      The Committee shall meet on a regular basis.

Section 1.2:      The dates of the regular meetings shall be set by the Chair who shall also set the time and place.

Section 1.3:      Notice of regular meetings shall be given to each member, by email, not less than five (5) business days before the meeting. Notice shall also include a draft agenda for the meeting.

Section 2: Voting. Whenever the members must vote on a matter under these Bylaws or otherwise, this section will apply.

Section 2.1:        Voting at Committee meetings must be in person with each voting member having a single vote, except as outlined in Section 1.2 for student representatives. A majority of the members voting in person where a quorum is present carries an action.

Section 2.2:        Members may vote without a meeting in elections or on any matter presented by the Committee where a quorum participates and the votes are submitted in writing by postal or other delivery, facsimile, e-mail, or any other electronic means.

Section 2.3:        A quorum for membership voting is 50 percent + 1 of the voting members. The Committee Chair shall not vote. The Committee Vice-Chair May vote, unless acting as Committee Chair. In case of a tie, the Committee Chair (or, Acting Chair) may vote to break the tie.

Section 2.4:        If committee members agree, on certain matters, decisions may be made by consensus.

Section 3: Special Meetings.

Section 3.1:      Special meetings may be called by the Chair.

Section 3.2:      The dates of any special meetings shall be set by the Chair who shall also set the time and place.

Section 3.3:      Notice of special meetings shall be given to each member, by email, not less than one (1) business day before the meeting. Notice shall also include the reason for the special meeting.

Section 4: Participation. All meetings of the Committee are open to the other members of the faculty who may attend and may request recognition to speak at such meetings. The Committee may vote to restrict attendance at the meeting to the members of the Committee when dealing with matters considered sensitive, including but not limited to personnel matters, academic or disciplinary matters associated with individuals, etc.

ARTICLE IV – OFFICERS, APPOINTMENTS/ELECTION, AND DUTIES

Section 1: Chair of the Committee.

Section 1.1:      The Chair of the Committee will be the appointed by the Dean of the COM.

Section 1.2:      The Chair shall preside and give notice to the other members of the Committee regarding Regular and Special meetings of the Committee.

Section 1.3:      The Chair shall prepare and provide an agenda for each meeting of the Committee.

Section 1.4:      The Chair will publish the agenda and minutes of the Committee meetings.

Section 2: Vice-Chair of the Committee.

Section 2.1       The Vice-Chair of the Committee shall be appointed by the Dean.

Section 2.2       The Vice-Chair shall serve as Chair in the event that the Chair is unable to perform his/her duties.

Section 2.3       The Vice-Chair may call Special meetings of the Committee.

ARTICLE V – SUBCOMMITTEES AND TASK FORCES

Section 1: Subcommittees. The Committee may create subcommittees, ad Hoc Committees and task forces, as necessary. The Chair of the Committee appoints all subcommittee and task force chairs.

1.1.1   Standing Sub-Committees

1.1.2   Phase A – Oversees M1 and M2 Curriculum

1.1.3   Phase B/C – Oversees M3 and M4 Curriculum

1.1.4   Clinical Governance Committee (CGC) – Maintains central oversight of Clerkships

Section 2: Membership. At least one member of the Committee must serve on a subcommittee or task force. Other members of the subcommittee or task force need not be members of the Committee.

Section 3: Power. Subcommittees and task forces may only make recommendations to the Committee and may not take independent action.

ARTICLE VI - MISCELLANEOUS

Section 1: Interpretation with other Bylaws. Nothing in these Committee Bylaws may be interpreted to supersede the Bylaws of the Board of Trustees, the Bylaws of the California Northstate University, the Bylaws of the College, or the Bylaws of the University Faculty Senate. 

Section 2: Authority. The authority of this Committee is delegated from the Dean of the College of Medicine.  The actions and recommendations of this Committee are advisory to the Dean of the College of Medicine.

Section 3: Amendments. Recommendations for Committee Bylaw changes may be made by a two-thirds majority vote of the all voting members of the Committee. Proposed amendments must be submitted to the Chair to be sent out with the agenda of the Meeting. Recommendations for Committee Bylaws changes must be approved by the Dean of the College of Medicine.

Section 4: Notification to the Dean: The Dean must be notified for meetings scheduled outside of the regularly scheduled meetings. In addition, formation of any subcommittee or ad hoc subcommittee should be brought to the attention of the Dean.

 

APPROVED PEC: 1/22/18

California Northstate University College of Medicine ♦ 9700 West Taron Drive ♦ Elk Grove, CA 95757 ♦ Phone: (916) 686-7300